Office Coordinator

Launched as a blog in 2012, NOËLLE FLOYD has undergone several evolutions from strictly sports media coverage + print magazine to now including an online marketplace, a quarterly subscription box, and a gated platform for exclusive video, written, and experiential content.
Now a prominent player in the equestrian space, our global brand is looking for an experienced Office Coordinator who can manage multiple projects at once and implement procedures in a fast-paced and evolving work environment.
Our ideal candidate is an incredibly organized and detail-oriented problem solver.

We’re a close-knit team (albeit mostly remote!) of creative and driven people who know how to hustle and roll up their sleeves to get the job done. Join our team and join the ride!


WHAT YOU’LL DO:

  • You will be an integral part in ensuring our office operations run smoothly and add maximum value to the company’s multiple business units
  • You will report directly to our Director of Operations and support the company’s Champions in their administrative, back end tasks
  • Maintain and create office workflow procedures to ensure maximum efficiency and effectiveness
  • Schedule meetings/calls, manage schedule for quarterly team meet-ups, etc.
  • Coordinate travel schedules for NF. team + freelancers associated with particular projects
  • Assist with community feedback/customer service email management
  • Handle the deliveries, shipments and general organization/maintenance of samples
  • Banking, AR/AP (mainly monthly payments to freelancers)
  • Assist NF.shop team with Shopify backend support (includes updating imagery, copy, quantities, etc.) as well as fulfillment centre related tasks
  • Assist with errands including sample pick up/delivery, office upkeep
  • Assist with in-house and Vancouver-based photoshoots (both lay flats, staged and on model)
  • Coordinate travel schedules for NF. team + freelancers associated with particular projects
  • Monitor office supplies inventory, place orders, etc.

WHAT WE’RE LOOKING FOR: 

  • Prior experience in an office support role preferred
  • Based in Vancouver, BC, CANADA (necessity to work alongside Director of Operations in office location)
  • You are a resourceful problem solver; a self starter with a can do attitude
  • Proficient use of Microsoft Office Suite programs (Excel, Word, Powerpoint), Dropbox, Slack, and GDrive programs
  • Experience working on Shopify ecommerce platform(s) preferred
  • Excellent customer service skills
  • Ability to work well without supervision
  • Highly motivated with excellent time management skills
WHAT YOU CAN EXPECT:
  • Full time, 1 year contract
  • Flexible work hours
  • Remote team (half of us are EST and half are PST) with quarterly meet ups

INTERESTED? 

Send an email to hiring@noellefloyd.com with your resume and cover letter.